Project budgets, team capacity, and payouts — together.
Stop reconciling between your project tracker, spreadsheet budgets, and payment tools. Yapidesk puts the work and the money in one workspace.
Free for teams up to 5. No credit card required.
The gap between work done and money spent
Before Yapidesk, your project lives in fragments. The timeline is in a PM tool, the budget is in a spreadsheet, the capacity is in your head, and the invoices are in email. Which one is right?
Status: 60% done
Warning: Over budget?
Amount: $4,200
From project kickoff to payment, finally in one place
One continuous workflow where each stage feeds the next automatically. Your team, budget, and payouts are always in sync.
Create & Assign
Set budget and team capacity.
Track Progress
Work happens, budget updates.
Process Payouts
One-click approvals.
One workspace for the full picture
Every capability is built to work alongside the others. Budgets update when tasks move. Capacity reflects assignments. Payouts tie back to projects.
See exactly where the money goes
Set project budgets and watch them update in real time as work progresses. No more month-end surprises from spreadsheets that haven't been updated since Tuesday.
- Budget allocation by phase, role, or category
- Automatic spend tracking tied to logged hours
- Alerts before you hit budget thresholds
Know who's available and who's stretched
See team capacity across all projects at once. Assign people to work knowing their actual availability, not what you last heard in standup.
- Cross-project capacity view for every team member
- Role-based assignments with rate tracking
- Contractor and staff in the same view
Get people paid correctly and on time
Review, approve, and track every payment in one place. Whether someone is a contractor submitting an invoice or staff on payroll, the flow is clear and the records are complete.
- One approval workflow for contractors and staff
- Full payment history tied to projects
- Automatic calculations from logged hours and rates
Simple, honest pricing
Start free with your small team. Upgrade when you need more people or features.
Starter
For small teams getting organized. Everything you need to manage projects, people, and payments.
- Unlimited projects
- Budget tracking
- Team capacity view
- Payout management
- Basic reporting
Team
For growing teams that need deeper controls, advanced reporting, and more capacity.
- Everything in Starter
- Unlimited team members
- Advanced budget controls & alerts
- Custom approval workflows
- Detailed reporting & exports
- Priority support
Work and money, finally in one place
Free for teams up to 5. No credit card required.
Start free trial